|Location||Addis Ababa, Ethiopia|
|Date Posted||June 8, 2019|
Development and Project Management
Internal Grade: As per Oxfam scale.
B2 Contract type: Fixed Term, 2 years contract Hours of work: 37.5 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage. This role reports to: Country Director Staff reporting to this post Manager: Gender Programme Manager, Humanitarian Program Manager (except during CAT 1 & 2 emergency), Resilience Programme; Manager, Livelihoods Programme Manager, Program Quality and Learning Manager Key relationships/interactions:
Screening checks: Internal: with the County Leadership team, Regional and HQ key program contacts, Field Managers and all program team
External: Key government and non-government stakeholders, donors and partners
All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
Oxfam is a global movement of people working together to end the injustice of poverty.
Do you have Post-Graduate Degree in International Development, Sustainable Livelihoods, Humanitarian / Programme Management or any other area that can bring an added value to the job?
Do you have relevant program management experience of at least 10 years, preferably in an international NGO/operational UN agency/equivalent?
Do you have a minimum of 7 years of experience in the field leading development and humanitarian programs in one or more challenging contexts in developing countries?
If the answer is yes, then would like to hear from you.
The Programmes Team will ensure that the programs make the proper shift, with the quality needed to ensure a proper achievement of the Ethiopia Oxfam Strategy. The team is responsible for the strategic development and management of the country program.
It supports Oxfam’s impact locally, regionally, continentally and globally through ensuring program alignment to the key strategic objectives and program standards. The team also provides strategic leadership and support to resource mobilization efforts. It ensures that the promotion of women’s rights is at the heart of all Oxfam in Ethiopia’s program work.
Responsible for the development, design and management/monitoring of the country programs and for ensuring the Oxfam in Ethiopia program responds to current development trends related in the country. Ensure the proper implantation of program strategies and plans maintaining the coordination, linkages, and synergies within and between the long term and humanitarian programs as well as contributes to linking these programs with influencing and ensuring program quality.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.
Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
Program development and delivery
- Under the leadership of the CD, provides overall strategic and technical leadership in the design, development, planning, budgeting, and implementation of the OCS.
- Provide direct support to the Country Director, and the Programme Managers in the field on all matters of program and grants management with a view to ensuring quality program development and implementation standards are met.
- Provide leadership to the program team, ensuring the best possible support for the program and advice to the country management team.
- Liaise with managers in the country in order to resolve problems related to the effective functioning of program function.
- Ensures the delivery of a country program with demonstrable impact and is accountable for ensuring that the program meets overall program quality and learning standards.
- Manages and is accountable for program budget including responding to high-level management and variance reports.
- Working with the Program Q & L Manager, develop, implement and embed, a knowledge management system, that will ensure the sharing of knowledge across the program, other country programs, and the broader confederation.
- Oversees the development of program and project improvement plans, to ensure effective and timely implementation of the projects and program.
- Working closely with the Grants Manager, identify opportunities for funding to ensure the financial sustainability of country program of Oxfam in Ethiopia
- Develop a comprehensive understanding of Oxfam’s partnership approach, including work with coalitions and networks, adopting a strategic, proactive perspective on how to achieve partner led approaches to achieve sustainable change
- Oversee the partner portfolio, with specific reference to the identification of both implementing and strategic partners, and building and maintaining these relationships
- Leads the development of country-level program reporting – facilitating program Managers and other team members’ contributions to reporting, consolidating program reports and providing high-level strategic analysis of program impact
- Directs and coordinates external program engagement.
- Ensures strong links between development programs, humanitarian preparedness and response and to policy and advocacy interventions.
- Ensures that all work is carried out in a way that is sensitive to community needs and gender issues. In particular, promote the full and equal participation of women in all aspects of the work.
- Assist the program team to develop, finalize and closely monitor their program (s) budget.
- Work closely with the Finance Department to ensure effective financial and budgetary control of the programs, according to OI’s policy and procedures
- Manages a broad spectrum of programs or geographies, requiring a variety of competences and skills of the job holder. Management tasks and problems are diverse and complex and involve a significant degree of risk (financial, security, brand).
- Participate in the annual budget process, leading on the program budget process, and provide ongoing oversight of program budgets
Coordination, networking, and representation
- Provides strategic leadership and management of Oxfam ’s program in the country including all development, advocacy, and humanitarian programming to maximize our influence and impact.
- Initiate, coordinate and lead Oxfam’s one program in Ethiopia ensuring it delivers on the OCS vision and objectives and championing the new ways of working embodied in the OCS
- Develop and facilitate links with civil society (including non-implementing partners), the private sector, academic /knowledge institutions, and governments, initiating contacts and building associations that can be used to enhance Oxfam’s work, and identifying key partners to collaborate with on the delivery of the program
People development and management
- Provide strategic management and thought leadership.
- Leads human resources planning for the programs team
- Demonstrate leadership behaviors and ways of working within the program team that promotes value addition, non-duplication of roles across functions, empowerment and role enrichment of team and a culture of cost-effectiveness by all functional managers
- Ensures that team members have access to staff development opportunities, identifies and addresses capacity gaps and provides ongoing counseling and support team members
- Motivate and support the Program Team, providing leadership, inspiration, capacity building, and guidance and ensuring that the management of the team is in line with Oxfam’s HR policies and procedures.
- Establish effective relations with program managers and other managers at all levels for application of matrix management responsibility of Program and Program Support staff based in operating locations.
- Ensures that team members have access to staff development opportunities, identifies and addresses capacity gaps and provides on-going counseling and support team members
- Set annual staff objective and perform quarterly and annual staff performance appraisal
- Manage and support the Program Team to deliver on the OCS, providing leadership, inspiration, and guidance and ensuring that the management of the team is in line with Oxfam’s HR policies and procedures.
- With support from Human Resources unit, manages the life cycle of individuals within the team from pre-recruitment to exit, including performance management processes, people’s development and working with HR on issues such as disciplinary matters among others.
Skills, Experience, and Knowledge
- Post-Graduate from a recognized university/ college in International Development, Sustainable Livelihoods, Humanitarian / Programme Management or any other area that can bring an added value to the job.
- Relevant program management experience of at least 10 years, preferably in an international NGO/operational UN agency/equivalent, out of which at least 7 years should be senior leadership/managerial experience
- A minimum of seven years of experience in the field leading development and humanitarian programs in one or more challenging contexts in developing countries.
- Good understanding of development issues in general with significant knowledge and experience in one of the fields of (a) sustainable livelihoods and resilience, b) gender and development
- Proven analytical and conceptual thinking; able to understand complex issues and translate them into simple, workable actions and plans; high-level research, project management knowledge and skills and experience using participatory tools and methodologies for assessment, program identification, implementation, monitoring and evaluation
- Comprehensive knowledge and experience of development programs, humanitarian response and advocacy, and campaigning.
- Knowledge of capacity building, learning and development activities and how to create a learning and sharing environment with a strong knowledge management basis
- Commitment to and knowledge of creating a partner-led operational environment, with an ability to create an internal Oxfam approach that is focussed on developing and supporting partner organizations to achieve direct impact and results relating to Oxfam’s objectives
- Knowledge of, and experience in working with donors
- Good managerial skills to co-ordinate the Ethiopia program team to deliver on the OCS objectives.
- Excellent personal communication skills, in written and verbal English, with high impact influencing and persuasive skills and able to explain complex technical/legal issues, and build a considered analysis of taking different approaches
- Leadership, management, negotiation and coordination skills (of people and projects) in a complex multi-stakeholder, networked, global and largely virtual environment
- Development of customer service attitude within the program team and a focus on integrated teamwork.
- Able to use different approaches to achieve followership
- Ability to liaise with a wide range of people, both internally and externally at very senior levels (OI, Executing Affiliate, and other senior organizational leaders) with credibility, tact, and diplomacy
- Ability to coach on the building of strong, credible relationships with international and local NGOs, government associations, business leaders and communities
- Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
- Ability to think strategically, work creatively, effectively and in an innovative manner
- Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and those of marginalized people in all aspects of Oxfam’s work in Ethiopia.
- Excellent influencing and persuasive skills and personal gravitas to gain respect and build and maintain strong, credible relationships, with internal and external stakeholders at all levels
- Influencing experience and ability to develop organizational networks and associations
- Flexibility in terms of travel and working hours is a requirement of this role with the possibility of working away from the office for periods of up to 2 weeks at a time.
- Experience in complex and insecure environments working in the humanitarian context with diverse teams.
- Previous experience in Ethiopia or East Africa and knowledge of the regional dynamics
- Familiarity with Oxfam’s priorities and development and humanitarian program work is an advantage
- Politically astute, with a good understanding of key external organizations, how they operate and make decisions, and the country development context,
- Experience of leading and managing conflict resolution
- Demonstrated organizational awareness and understanding of knowledge management
- Good understanding of management roles and dynamics in organizations
- Ability to proactively address the interface between different functions and program teams in-country to ensure efficiency and accountability
- Excellent in the use of computers and Microsoft, especially spreadsheets (Excel), accounting packages, word processing (Word) and PowerPoint. Competent in the use of email packages
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
- Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences
Note to candidates: Shortlisted candidates will be assessed on our organizational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.
How to Apply
As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam internal application portal (for external applicants: (https://jobs.oxfam.org.uk/) and for internal applicants: (https://jobs.oxfam.org.uk/internal or [email protected]) on or before 20th June 2019. Only shortlisted candidates will be contacted.
Oxfam is a global movement of people working together to end the injustice of poverty. That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy a life free from poverty.
Oxfam GB is a member of the international confederation of 19 organizations working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.