Cluster Program Assistant

at Pathfinder International Ethiopia
Location Debre Tabor, Ethiopia
Date Posted June 11, 2019
Category Accounting and Finance
Job Type Full-time

Description

Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Program Overview

The Act With Her project is Bill and Melinda Gates Foundation funded adolescent health project, being implemented in Amahara, Oromia, Afra and Tigray regions. It is a pioneering multi-sectoral empowerment model designed to lay the health, education, and social foundations that adolescent girls need to thrive and navigate healthy transitions to adulthood. We are working with adolescent girls, boys, parents, and their communities at large to address issues of gender inequality and social norms.

Position Purpose

The Program Assistant is responsible for assisting the Zonal Coordinator in managing the Act With Her Program. The Program Assistant will provide general support in conducting various project management and administrative activities

Duties and Responsibilities

  • Prepare and submit monthly financial reports to the Regional Finance Officer and ensure timely settlement of work advances.
  • Effect all regional office payments and ensure that all financial documents are maintained properly.
  • Assist in preparation of monthly cash forecast for the project.
  • Maintain petty cash fund and coordinate with the Regional Finance Officer for timely replenishment.
  • Assist in preparation of project work plans.
  • Assist in organizing training/workshops; ensuring venues are appropriate and booked, and ensuring lodging for participants and facilitators.
  • Check completeness of cost share documents prior to submission to the regional office
  • Supervise regional office drivers 
  • Ensure all vehicles have their own logbook and being correctly used to record the history of the vehicle.
  • Follow up on CLO vehicles periodic maintenance and liaise with the regional office for timely service.
  • Responsible for assignment of CLO vehicles as per the program staff schedule
  • Ensure office machines are properly maintained and in operating condition.
  • Keeps track of inventories and ensures the safety of materials
  • Help coordinate disbursement of  materials & supplies to Kebele Supervisors based on the distribution list and upon approval of the Zonal Coordinator
  • Maintain petty cash fund and coordinate with the Regional Finance Officer for timely replenishment
  • Ensure office utilities are paid in time.
  • Assist staff in completing time sheets and submit them to the Regional Finance Officer for payroll processing.
  • Facilitate and keep staff leave, medical, pension and other entitlement records in collaboration with the regional Program Assistant.
  • Develop and maintain a filing system (both electronic and hard copies) for financial and personnel file.
  • Organize and plan appointment, plan meeting and take minutes of the meeting.
  • Assist in the preparation of the regularly scheduled report.
  • Perform other duties as assigned by the supervisor.

Job Requirements

  • Must have demonstrable personal integrity and honesty and must have a pleasant personality.
  • BA Degree in Accounting and Finance, Business Administration, or related field.
  • Minimum of five years of experience in related fields and experience in NGO work will be an advantage.
  • Must have strong writing and communication skills both in Amharic and English.
  • Skills and experience in computer applications and utilization of Microsoft Office (Word, Excel, and PowerPoint) are mandatory.
  • Must have a working knowledge of modern office equipment and should be able to work with minimum supervision and have strong interpersonal skills and skills to promote teamwork.
  • Must demonstrate strong interest and commitment to family planning and maternal and child health services and the eradication of harmful traditional practices.

How to Apply

Pathfinder International invites eligible candidates to submit their applications via [email protected] on or before June 20, 2019

Applicants should write the position title on the subject line of their email and send only Cover letter and CV. No additional document is required.

Female candidates are strongly encouraged to apply.

Pathfinder is an equal opportunity employer and only shortlisted applicants will be considered.

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