Administrative Assistant

at Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Location Addis Ababa, Ethiopia
Date Posted June 8, 2019
Category Secretarial and Clerical
Job Type Full-time

Description

Administrative Assistant

GIZ- Internal/External Vacancy Announcement #104/2019

GIZ- SURE

Background

 

As a provider of international cooperation services for sustainable development and international education work, GIZ - Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.

 

We have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security. Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions. Of our 18,260 employees in some 120 countries, almost 70 percent are national personnel working in the field.

 

As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards with regard to transparency and accountability. German and European values are central to our work. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments benefit from our services, too.

 

In Ethiopia, GIZ has been implementing development programs on behalf of the German government for over 40 years jointly with our national partners. The focus of our work in the country is on vocational education, sustainable use of natural resources, land management, and food security, biodiversity, and forestry. Further programs enhance the development of a sustainable textile sector and renewable energies.

GIZ-SURED (Sustainable Use of Rehabilitated Land for Economic Development 2018–2020) will be focusing on the economic development and sustainable utilization of rehabilitated areas. Against this background, GIZ Ethiopia is looking to recruit a Finance Officer for GIZ-SURED- Project as specified:

 

 

  Position:                              Administrative Assistant

  Application deadline:         June 16, 2019

  Required Candidates:         One

  Place of Work:                     Addis Ababa

  Duration:                              1 year (maternity replacement)

 

Responsibilities:

Initiate, coordinate and follow up on administrative & procurement processes

 

General Tasks

o     Provide administrative, logistics, procurement and secretarial services to the ISFM+ project

o    Follow up on an adequate and timely supply of material, equipment, and supplies taking into account low costs, time of delivery and improvement of the service to different users, following GIZ rules and regulations

o    Follow up and provides updates on the status of imported goods

o    Maintain an updated database for the project’s inventory (fixed assets) and supplies and assumes responsibility for the project store

o    Receive requests for services from internal and external clients promptly prepare the required paperwork and ensure timely delivery

o    Ensure that offices and facilities are maintained well and liaises with support units

o    Facilitate the preparation of Local Subsidy Contracts and follow up on partner financial and technical reporting

o    Coordinate and follow up on project procurement processes and other administrative issues

o    Organize workshops/meetings and arrange logistics for project events

o    Prepare workshop reports, training and promotional material and meeting minutes

o    Perform other assignments as needed

 

Competencies:

•      Excellent communication skills to handle stakeholders with different interest

•      Strong result orientation

•      Good analytical skills;

•      Strong problem-solving skills;

•      Good English language skills, both written and oral;

•      Excellent computer skills esp. Microsoft Office;

Job Requirements

Qualifications and Experience:

•      Bachelor’s degree in Business Administration or a related field

•      Proven skills in project support and coordination

•      Minimum of 3-5 years of work experience

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email[email protected]

Note: -

Please make sure you mention the Vacancy Number ‘Administrative Assistant #104 in the subject line of your email application. Due to a large number of applications, we categorize applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

 

Only short-listed candidates will be contacted.

Applications from qualified women are encouraged

Drop files here browse files ...